Minutes of the virtual meeting of Acaster Malbis Parish Council
held on
Monday 12 April 2021 at 7:30 pm.
Under the temporary procedures permitted by “The Local
Authorities and Police and Crime Panels (Coronavirus) (Flexibility
of Local Authority and Police and Crime Panel Meetings) (England
and Wales) Regulations 2020” the meeting was held
online.
Open Forum – No members of the public attended.
Present: Cllr G Taylor. (Chairman)
Councillors: B Hawkins, J Smith, D Walker.
Councillor: J C Galvin (City of York Council - Ward Member) was
absent.
Clerk: M G
Davies.
There being no members of the public present the chairman opened
the meeting at 7:34 pm.
MINUTES
1. To receive
apologies and approve reasons for absence.
Apologies were received from Cllrs Booth, Harlington and Jones and
the reasons accepted.
Formal apologies are not required from Ward Cllr Galvin.
2.
2.1 To receive any declarations of interest not already declared
under the council’s code of conduct or members Register of
Disclosable Pecuniary Interests.
There were
none.
2.2 To receive and consider any applications for
dispensation.
There were none.
3.
To confirm the minutes of the meeting held on Monday 8 March
2021 as a true and correct record.
Acceptance of the
Minutes as a true and correct record was proposed by Cllr Smith,
seconded by Cllr Hawkins, and agreed by all members
present.
4.
To receive information on the following ongoing issues and
decide further action where necessary.
4.1 To note that
the Annual Accounts of the Parish Council for the Financial Year
ended 31.03.2021 have been completed and submitted to the internal
auditor for consideration.
This was noted.
4.2 To note that the temporary Coronavirus Regulations legislation
have not been renewed
and a twelve-week consultation process on the matter is now in
progress. It is now necessary to bring the Annual Meeting of the
Parish Council planned for 10 May 2021 forward to 26 April 2021
where virtual meeting regulations will still be permissible. To
allow the Parish Council to continue to operate when both virtual
and in-person meetings are not permissible or practical it will be
necessary to delegate powers to the Clerk on 26 April 2021
and all subsequent meetings will be suspended until the matter is
resolved. It is hoped that
the Annual Return and associated resolutions will be available for
approval at the 26 April 2021 meeting.
This was noted.
5. To consider
the following planning
applications(s):
There were none.
6. To receive
the following planning decision(s) / information:
Cllr Smith reported that the applications at 18, Lakeside and at
Mill House, Mill Lane (TPO)
had not yet been decided. Cllr Smith also announced her intention
to retire from the Parish
Council in May 2022 by which time she will have served for eleven
years. Cllr Smith is the
last remaining lady member of the Parish Council.
7. Matters requested by councillors or clerk:
7.1
To Receive Reports from Councillors who have attended training
events and
meetings of outside bodies.
There were none to report.
7.2 To note the Adoption of an updated version (V3) of the Parish
Council’s Web Content
Accessibility Document declaring compliance with WACG 2.1AA within
reasonable cost
constraints on 10 March 2021. (This matter was deferred from the 8
March 2021
meeting).
The Clerk confirmed that the latest version is now displayed on the
website.
8. Financial matters:
8.1. To approve the following
accounts for payment:
13.04.2021 Transfer from Deposit account to
Current to cover payments listed below
£575.80
14.04.2021 CPRE Annual Donation
2021-22
£ 36.00
14.04.2021 Starboard Systems T/A Scribe Accounts
Software subs.for
2021-22
£154.80
14.04.2021 YLCA Training/Conference Webinar fees
(Clerk) Invs 1591, 1633, 1711 £
70.00
14.04.2021 YLCA Membership Subscription
2021-22
£315.00
Approval of the financial transactions listed was proposed by Cllr
Walker, seconded by
Cllr Hawkins and agreed by all present.
8.2. To receive a bank reconciliation report to 30 April 2021.
8.3 To receive a budget / actual
comparison to 30 April 2021.
Receipt of the reports listed at items 8.2 and 8.3 which had been
sent by email to all
Councillors in advance of the meeting was noted by
all.
9.
To consider the following new Correspondence received and decide
action where necessary:
There was none except Clerks and
Councils which was circulated.
10. North Yorkshire Police
local PCSO Crime reports.
Community Policing reports are still suspended owing to COVID-19
restrictions.
11.
To consider matters raised with/by the Ward Member –
Councillor J.C.Galvin.
Cllr Galvin was not present at the
meeting. Cllr Taylor reported that a resident had asked
for a new dog waste bin to be sited at the western end of public
footpath reference 20/6/10
where it exits onto the Acaster Selby Road. Cllr Taylor has asked
Cllr Galvin if one might be
available.
12. To notify the clerk of
matters for inclusion on the agenda of the next meeting.
12.1 Election of Chairman and officers/roles for 2021-22.
12.2 To consider and approve the internal audit report 2020-21 (if
available).
12.3 To consider and approve the resolutions required to ensure
compliance with AGAR
approval requirements for 2020-21.
12.4 To consider and approve the following resolution if
necessary:
“To resolve that the council empowers the clerk/ responsible
financial officer to do anything
expedient and necessary to ensure the continuous business of the
council, and to deal with
mandatory undertakings to prevent the authority from incurring
liability during the period
that the delegation is applicable. The council agrees that the
officer will consult with the
chairman and/or vice-chairman in the decision making but the
council acknowledges that it
is the officer that is the decision-maker”.
13. To confirm the date of
the next meeting as Monday 26 April 2021 (this will replace
the
meeting planned for 10 May 2021 which may be forbidden or
impractical under COVID-19
rules).
Members and residents were asked to note the above change to
previously published
meeting dates.
There being no further business the Chairman closed the meeting at 8:02 pm thanking all for their time.
…………………………..………. Chairman Date approved Monday 26 April 2021.